Finance and Payroll Management
Finance and Payroll Module
This section handles all finance-related information of the system. To access this system go to; Module >> Finance and Payroll.
This module consists of the features shown below: -
Generate new payroll
Payroll History
Pay slips
Bank credit instructions
PAYE Remittance
NSSF Remittance
Provident/Pension Remittance
Hypo Tax Remittance
Payroll Analysis Report
severance pay
Payroll uploads
master upload sheet
Allowance and deductions
Payroll
Generate New Payroll
To navigate to this sub-module, go to; Module >> Finance and Payroll >> Generate New Payroll as shown in the figure below.
In order to select generate a draft payroll.
Select the payroll type
Select the start date and end date
Department (In case the employee wishes to generate for one department or multiple)
Select employee type
Click on Generate button
After clicking the Generate button, a draft payroll will be generated as shown below.
Below are the key processes/actions in payroll generation: -
Save as Draft
Once the payroll is saved in draft form, it enables the authorized approvers and users to verify the payroll before marking it as completed
Payroll Update
The update tab enables the approvers or authorized employees to update the payroll with the required information at any time needed before marking it as completed.
Mark as Completed
Once the Payroll is marked as completed, it can’t be edited. This is because it is treated as the final copy that has been approved by the principal signatory and therefore can’t be changed. It is also assumed that salaries or wages have been credited onto the employees’ bank accounts and statutory taxes and social security funds have been confirmed.
Note
Once the payroll has been marked as completed, the employees will receive an email notification if set in the account preferences during employee registration as shown below.
Payroll History
This section shows the list of all employee payrolls as shown in the figure below. To access this section, go to; Module >> Finance and Payroll >> Payroll History.
Payslip
To access this section, go to Module >> Finance and Payroll >> Payslip. An employee can select the payroll period of interest from the left side drop-down. To access an employee Payslip, click on the preview tab on the table as shown in the figure below.
After generating the collective payslip form, as shown above, you will scroll to the extreme right of the desired employee and click on the preview tab, the payslip will appear for preview, and you can convert it to PDF.
Payroll Generation & Approval Workflow
This section is configured from the Company settings under Payroll and Remuneration where the approvers are set up for the Payroll section.
Batch Actions
This feature enables the employee with rights to be able to update or edit all employees at once in this module.
Export
With this feature, the HR/Finance team is able to export a list of employees to excel or PDF for further actions such as printing or analysis. This tab is as shown below on the Payroll interface
Payroll Settings
This tab has a drop-down of settings on the Payroll interface under this module. It has two sections i.e. display columns and general settings.
Reports
This feature compromises all the reports in this module. To access this section go to; Module >> Finance and Payroll Management >> Reports as shown in the figure below.
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